Which copy of the AIR shortage form does the transferring activity retain?

The transferring activity retains the original copy of the AIR shortage form to ensure that all essential information is documented accurately and is readily available for reference. Retaining the original allows the transferring activity to maintain a complete and authoritative record of the shortages reported, which is critical for accountability and tracking purposes. This original form serves as the foundational document for any further actions or investigations regarding the shortages, and it may be necessary for auditing and compliance checks that occur within the logistics cycle.

Other copies, such as duplicates or triplicates, may be retained by other parties involved in the logistics process, but the original is crucial for the transferring activity to have on hand for potential follow-up actions or inquiries. This retention policy supports effective inventory management and streamlines communication within the supply chain.